Birmingham Historic Venue Offers Simple Steps for Planning a Fundraising Event

How much time does it take to plan a fund-raising event? Depending on the size and complexity, it can actually be rather quick! We recommend several months at least, but much of this also depends on how experienced your group is with fund-raising

This is especially true if you choose a weekday or a Sunday. Friday and Saturday nights need a much longer planning time as the venues (including Woodrow Hall) start to become booked a year or more in advance by brides and reunions.

Woodrow Hall has just opened up a medium size ballroom that has plenty of availability on weekdays and we see that it is starting to be an “on-the-spur-of-the-moment” so to speak, venue. In fact, we could probably host a fund raising event the same week you call if it is a weekday or weeknight or even a Sunday!

But, even though the lead-time can be short, there are still a number of items you need to plan for. They include:

Finding a venue and finalizing a contract
Choosing a menu and caterer
Buying and sending invitations
Setting up the agenda
Choosing and obtaining decorations: We can help here also!
Setting up for the party: Woodrow Hall can do all of the set up if you wish us to!

So, you see, the longest lead time you need to plan for is the time it takes to find a venue. Since the next most important issue is the actual social calendar for the guests, you can actually start to plan in as short a lead time as 8 weeks prior.

If you want to hold a fund-raising event and do not have a lot of time, call Woodrow Hall at 205-243-4243. We can put together a party in virtually no time!

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