Archive for the ‘Birmingham Class Reunions’ Category


Are signature drinks a must have?

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If you are wanting to do a signature drink make sure it matches you as a couple. Some are to worried about it matching their wedding colors and the drink may not taste so great! Make sure it taste good and is not loaded with dyes. Also make sure that drink can be made virgin too so everyone can try it. Don’t make the signature drink the only drink available (yes I have seen this done). You can just have beer, wine and your signature drink if you are not doing a full open bar or if you are doing a full open bar,  have a few other fun cocktails. Here are plenty to think about:


Planning for the Costs of a Class Reunion: Ideas from a Reunion Venue Manager

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Woodrow Hall loves to host class reunions! With its vintage event venue with exposed brick walls, a great sound system, LCD projector, Plasma screen TV, plenty of parking, and nearly 5500 sq feet of space. We can help most reunions save a lot of money as we have a lower cost structure than most event venues… call us!

Class reunion can cost a lot. Here are some of the costs you may need to budget for:

Event Venue
Web Site development
Photo booth
Registration and name tags
Marketing and communication
Tour bus for any tours
Liability insurance
Valet expenses
Bar Tenders
Caterer expenses
Clean up

By starting early, many of these expenses can be lowered by negotiating. Also, look for help from classmates who can provide some of these services free of charge. And don’t forget, talk to us at Woodrow Hall as we can put together a package for you that can be thousands less than other venues in Birmingham!


Ideas for a Birmingham Class Reunion

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Woodrow Hall in NE Birmingham is a great place for a class reunion. With nearly 6000 sq feet of entertainment space including a large foyer, two bars, a grand ballroom in an historic building, it is perfect! It has exposed brick walls, modern sound system, great lighting, a large dance floor and lots of other amenities!

We really like class reunions as they are a special time for people to get together for some fun, reunite with old friends dance and enjoy great food and drink! The guests love seeing how their friends have progressed in their life plans. There is a lot of planning to do for a reunion. Besides the dinner dance, consider some of the following;

Special reunion Blog Site
Special name tags
Photo booth
Slide show of photos from the year book, other sources
Subgroup meeting such as cheerleaders, majorettes, band members, sports team groups to re-enact a special game
Memory T-shirts
Scavenger hunt
Group photos
Party favors
Special alcoholic beverage or Signature Drink
CDs or DVDs of the event
Special food just for the event
Tour of the old school

There are lots of other ideas for having a special event. Consider hiring an event planner if you have the funds. Remember that Woodrow Hall can assist you in your plans and can provide an atmosphere that will make this event the talk for years to come!


Birmingham Class Reunion Ideas and Planning Timetable

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Woodrow Hall is pleased to host class reunions. A class reunion whether it be high school, college, graduate school or trade school is a great time to see old friends and enjoy the stories from your formative years. It is a rather intimidating activity to plan, so plan early. The following gives you a timetable for planning your class reunion.

One Year Before
Set up a committee, line up volunteers, form subcommittees and duties for each, define the activities for the reunion, set a date. At this time you should also start to look for a venue. Remember that the same venues that you are looking for are being used for weddings which are often booked more than a year in advance!

Also, at this time, set up a timetable for committee meetings, develop a project management plan and a way to record the minutes from the meetings so each subcommittee can track other activity.

Start to publicize the event. TV, newspapers and radio stations are natural places but the social media are even a better place to start. There are numerous websites that are dedicated to reunion planning. Look into them and pick one early. Remember that even Facebook could be set up for this event.

Start your own website if you have the resources.

Six Months Before
Mail out save-the-date notices and tell the classmates to mark their calendars and save to their favorites the reunion website, facebook site, etc. If you can put together a set of email addresses you can save the money you would use for postage.

At this time set up the ancillary vendors such as photographers, DJs, decorators, caterers, ancillary activities such as golfing, tours, etc.

Ask all invitees to send in photos and stories to a central location to create a nostalgia presentation.

One Month Before
Finalize all menu selections, meet with each vendor to finalize the plans and arrangements, finalize a nalstalgia slide deck for projection during the event. Assign a group of people to track down “missing classmates” using internet sites and online search tools. Finalize the attendance count for the venue, caters and other vendors.

Week of the Reunion
Ensure that the venue has all of the plans complete. Review the seating chart, the song list, the photographer plans and any loose ends.

The Day of the Event
Arrive early to check out the setting and have a drink with the committee members! You all deserve it!


Birmingham Venue Offers Suggestions on Planning for a Class Reunion

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First, let me tell you that Woodrow Hall is an excellent venue for a high school class reunion!

A high school reunion can be a great time to remember old times, renew old friendships and celebrate your accomplishments since graduation. But if you are in charge of planning a reunion, it can be an intimidating assignment!

Where do you start?

• Form a committee starting with the old officers, cheer leaders and class leaders
• Set a budget based on how much you would expect each attendee to pay for the evening times the expected number of attendees
• Check with people at the high school who have assisted prior class reunion organizers in their reunions
• Collect a master list of contact information from the high school, websites such as,,
• Find a venue and contract for it
• Select a date and publicize it
• Set up a plan for the weekend
• Start a bank account
• Put together a website for classmates to add their history and stories about their lives since HS
• Find a band or DJ and other entertainment
• Plan for activities, contests, games
• Plan the decorations
• Designate lodging
• Pay deposits

Enjoy the event!

If you need help, please call Woodrow Hall for your Birmingham high school class reunion planning at 205-243-4243!