Archive for the ‘Corporate Event’ Category

Jul
9th

Are signature drinks a must have?

Posted in: Adult Birthday Party, Affordable Birmingham Wedding, Alumni Events, Anniversary Party, Birmingham Class Reunions, Christmas Party Venue, Corporate Event, Engagement Party, Food At Your Wedding, Graduation Party, Holiday Party, New Years Eve Party, Party Venue, Rehearsal Dinner, Sorority and Fraternity Parties, Uncategorized, Wedding, Wedding Photographs, Wedding Receptions, Wedding Traditions, Weddings | No Comments »

If you are wanting to do a signature drink make sure it matches you as a couple. Some are to worried about it matching their wedding colors and the drink may not taste so great! Make sure it taste good and is not loaded with dyes. Also make sure that drink can be made virgin too so everyone can try it. Don’t make the signature drink the only drink available (yes I have seen this done). You can just have beer, wine and your signature drink if you are not doing a full open bar or if you are doing a full open bar,  have a few other fun cocktails. Here are plenty to think about:

Nov
15th

Perfect Location for a Christmas or Holiday Party: Historic, Restored Party Venue in Birmingham Alabama !

Posted in: Adult Birthday Party, Anniversary Party, Christmas Party Venue, Corporate Event, Holiday Party | No Comments »

Our smaller ballroom is perfect for 100 guests!

The Magnolia Room at Woodrow Hall

The holiday season has a way of bringing out our desire for a simpler life. It brings back memories of days long ago when there was more time, less distraction, warm friends and lots of joy. We tend to remember just the good times at Christmas.

All of the hectic shopping, traffic, crowds at the stores, black Friday shopping in the dark… you know the feeling. How can we slow down and enjoy the season?

One way would be to have your Christmas or Holiday party at Woodrow Hall. Our newest banquet hall, which seats up to 100, is perfect for a small get-together. With shiny gold Chiavari chairs, hand made antique tables, soft lighting, large wooden beams and a great dance floor just ready for entertaining, it is perfect for your party!

We can provide you with food and beverages or you can bring in your own caterer. We have a variety of glass centerpieces on hand, a great sound system and plenty of parking!

Call Woodrow Hall (205-243-4243) for a free estimate for your next party!

Nov
10th

Historic, Restored Party Venue in Birmingham Alabama: Perfect Location for a Christmas or Holiday Party!

Posted in: Adult Birthday Party, Anniversary Party, Christmas Party Venue, Corporate Event, Woodrow Events | No Comments »

The holiday season has a way of bringing out our desire for a simpler life. It brings back memories of days long ago when there was more time, less distraction, warm friends and lots of joy. We tend to remember just the good times at Christmas.

Magnolia Room at Woodrow Hall is Perfect For Your Christmas Party!

All of the hectic shopping, traffic, crowds at the stores, black Friday shopping in the dark… you know the feeling. How can we slow down and enjoy the season?

One way would be to have your Christmas or Holiday party at Woodrow Hall. One of our banquet halls is perfect for a small get together. With shiny gold Chiavari chairs, hand made antique tables, soft lighting, large wooden beams and a great dance floor just ready for entertaining, it is perfect for your party!

We can provide you with food and beverages or you can bring in your own caterer. We have a variety of glass centerpieces on hand, a great sound system and plenty of parking!

Call Woodrow Hall (205-243-4243) for a free estimate for your next party!

Sep
5th

Corporate Events in Birmingham, How to Choose a Perfect Venue

Posted in: Corporate Event | No Comments »

There are literally hundreds of reasons to host a corporate event outside the “office”. From needing extra space, to eliminating the distractions of a busy office and having the full attention of your employees to having a festive professionally run event venue, corporations are constantly looking for a great venue.

Most events are held at hotels and conference centers. But, they all look alike! And, because Wall Street corporations typically own them, their fees are huge.

In my mind a perfect venue has charm, patina, is an interesting place and an atmosphere that is conducive to supporting the corporate objectives. It also is private… not having other events right across the hall from yours where you may be concerned about security of ideas or property.

A great venue also offers plenty of space. Nothing is worse than trying to squeeze 100 people into a space meant for 50!

Plenty of FREE parking is a must! Why reimburse 100 or more employees $10 each for their parking!

Service: Is the event venue dedicating a specific person to your needs and unexpected desires? Does it have the proper equipment available or does it allow you to bring in your own?

Does it allow you to have an outside caterer and other vendors or must you rent all of your needed items from them?

Do you have to pay extra just to have a vendor bring in a microphone and projectors and screen? If so, what is the cost of these extras?

Finally: Will the venue break your budget?

Woodrow Hall will not! Our prices are VERY affordable for daytime as well as night time events.

Why not choose a locally run, historic, restored venue for your next event? Woodrow Hall can be a perfect choice. We have two large meeting rooms. One seats 200 at tables (or more in an auditorium set up) and the other seats 100 at tables. And we have sufficient chairs and tables for 300 people on site. We also have the typical equipment you may need. And plenty of parking. And great service. And plenty of charm. In a historic, restored building built nearly 100 years ago… just minutes from the airport or downtown Birmingham.

Woodrow Hall is delighted to serve your corporate needs! Call 205-243-4243 or email Tazmine@WoodrowHall.com

Sep
1st

Birmingham Venue Offers Suggestions on Corporate Event Planning: Questions You Need To Ask

Posted in: Corporate Event | No Comments »

Corporate Events are complicated! Woodrow Hall, a Birmingham Venue, would like to help make things a bit less complicated by offering you a series of questions to ask yourself about the event. Once answered, you will have many of the decisions and planning done.

What are your objectives?
Who are the target people or groups you intend to invite?
What is your theme, color scheme, types of decorations, centerpieces, lighting?
Should it be a daytime or evening event?
What time should it start and end?
Should spouses be invited?
What is the proper dress for the event; informal, business casual, business, formal?
Should you have a DJ/band or other entertainment?
Should you hire an event planner?
What type of venue should you rent, size, type?
What type of food? snacks, dessert, hor d’ oeuvres, buffet, sit down?
What types of beverages should you offer?
Do you need tables and chairs or just stand up tables?
Should you have alcohol?
What is the budget?
What types of things/services/equipment do you need to rent?
What season should you hold your event?
Do you need handouts/sales material/other print material?
Do you need to set up a press release?
Do you need to have a professional speaker?

No matter what type of an event you are planning, Woodrow Hall can help! With our century old, restored banquet halls, we can host small events such as 100 or less in our newly opened Magnolia Room or larger events of as many as 350 people at Woodrow Hall. We have AV equipment on hand, a warming kitchen and allow outside catering. We can serve alcohol or have a “dry” party. Contact Woodrow Hall at 205-243-4243 for a visit and free estimate!

Aug
25th

Corporate Event Budgeting Tips From a Birmingham Event Venue

Posted in: Corporate Event | No Comments »

Woodrow Hall loves to host corporate events at our restored, historic venue! But we know that corporate events can be very expensive. Most corporate events are held to a very high standard and have expenses that are different than other run-of-the-mill parties. The following list gives you a guide on what to consider before setting an exact budget. Obviously some of the items such as AV equipment, brochures, sales material, etc. you may already have on hand. Other line items may be included in the price of a venue or may be additional fees tagged onto your venue rental. Remember to ask the venues that you are considering about each and every item you will need to avoid surprises

Event Venue Rental Fee
Additional Labor
Furniture Rental
Tables
Chairs
Pipe and Drape
Props
Staging
Food
Beverage
Entertainment
Set Up
Clean Up
Promotion
Transportation
Personnel: Event Manger, Host/Hostess, Registration, Bar Tender, Security
Rentals: Linen, China, Glasses, AV, Lecterns, Microphones, Screens, Accent Lighting such as Up Lights
Print Material: Invitations, Brochures, Posters, Signs, Graphic Designer, Registration Packets, Media Kits, Flyers, Tickets, Name Tags, Place Cards, Awards, Engraving, Certificates, Thank You Cards, Frames
Postage
Parking
Event Photographer/videographer
Coat Check
Gratuities
Flip Charts, Markers, Computer Interfaces

Woodrow Hall understands your budget concerns and has many of the items you need for an event at prices much lower than the rental centers. It also simplifies your planning not to have to coordinate delivery and pick up of some of these items. Contact Woodrow Hall (205-243-4243) for your next corporate event… you will not be disappointed!

Aug
3rd

Birmingham Venue Offers a Timeline for a Corporate Event

Posted in: Corporate Event | No Comments »

There are numerous reasons to hold a corporate event including: seasonal party, annual dinner, award event, celebration, conference or training, client reception, launching a new product, develop new relationships, raise the company image. Each of these has a different goal in mind, but they share a common planning pathway and process. The first thing to do is to define the objectives of the event. Many other decisions will then fall into place.

The next step is to set a date: make sure you do not compete with major trade association meetings, big college or professional games, major holidays etc. In general plan according to the following timeline:

4-6 months prior
Identify key attendees or groups
Compile mailing list
Set the exact date and time
Set up the committee/decision makers
Choose a theme if applicable
Choose a graphic designer for enduring material/invitation etc
Send out save-the-date announcements
Determine the budget
Obtain cost estimates for venue, decorations, food, print material,
Choose a venue: remember that some venues book a year in advance for Friday and Saturday events
Choose music and contract

3 months
Contact key invitees
Define exact names of individuals and contact information
Determine menu
Confirm all contracts for catering/food/alcohol/entertainment/rentals
Order invitations, posters and other print material
Define publicity such as radio, newspaper, TV, if applicable
Finalize audio and visual needs and contract

4-8 weeks
Send invitations (consider personal notes)
Distribute posters if applicable
Finalize transportation/hotel accommodations
Release press announcement
Review the need for directional signs for the venue, directional signs to registration etc
Produce all handouts and powerpoint presentations and obtain approval from legal/management/etc

2-3 weeks
Chase down all outstanding attendees
Confirm all requirements for all vendors
Define the seating arrangements and create nametags and/or table place cards
Finalize agenda,timeline, scripts
Confirm transportation schedules, arrangements
Confirm hotel arrangements for attendees if applicable
Schedule exact time for deliveries of special equipment, AV equipment, backdrops etc
Finalize decorator arrangements

1 week
Walk through of schedule, volunteers, assignments, registration etc
Distribute seating chart
Finalize all food and beverage arrangements and number of attendees
Schedule rehearsals if applicable
Write checks for vendors
Consider petty cash for tips and emergencies

1 day
Visit venue to ensure proper preparation
Set up emergency notification plans for all vendors
Check weather/ road construction delays, other disruptions
Ensure parking arrangements are completed such as valet
Final call to caterer, photographer, entertainment and other vendors

Event Day
Arrive early
Unpack all supplies, equipment and ensure they function
Set up registration desk, guest sign in sheets, etc
Check sound and other AV equipment
Ensure all staff are well and will arrive on time
Ensure all VIPS are set
Final task assignments in case of illness/absence
Circulate and solve last minute issues

Whether you are holding a Seminar, Conference, Seasonal Party, Product Launch, Training , or other Corporate Event, Woodrow Hall has the experience to make your event a success!.