Posts Tagged ‘Birmingham Alabama Event Venue’

Feb
13th

The Perfect Valentine’s Day Wedding

Posted in: Rehearsal Dinner, Wedding, Wedding Photographs, Wedding Receptions, Weddings | No Comments »

Getting married on Valentine’s Day? You must be a true romantic. Have your Valentine’s Day Wedding reflect all the romance of your love story with special details. Even if you’re not getting married on Valentine’s Day, consider incorporating some of these touches for a truly inspiring day. Attire: On Valentine’s Day, an old-fashioned look is always romantic. You’ll want to wear a classic style dress and tuxedo. Look to old movies, including Funny Face and legendary weddings including Grace Kelly’s and Jakie O. A second option is to go for a white dress with red accents. Wear your hair pulled back with red roses pinned into your chignon. Wrap a vibrant red shawl around your arms, and carry an overflowing bouquet of more red roses. Have your bridesmaids wear the same dress in varying shades of pink and red, and have groomsmen wear red ties with different red and pink boutonnières. Setting: Make sure you book your location early, as Valentine’s Day is a very popular day to tie the knot. Wed someplace that will allow you to light lots of candles like Woodrow Hall to really set the mood for a late evening ceremony. Alternatively, look for a place warm enough in February. Decorate as you would for a romantic dinner- soft lighting, gauzy fabrics, flowers, candles, and plenty of atmosphere.

Vintage Theme

Vintage Theme

Woodrow Hall Event Venue Bridal Suite (Birmingham, AL)Woodrow Hall June 2010 WeddingHistoric Door DetailWoodrow_Hall_Logo

Apr
15th

Woodrow Hall Loves to Host Sorority and Fraternity Formals at Our Historic Venue In Birmingham AL!

Posted in: Sorority and Fraternity Parties | No Comments »

Formals and Socials are a big part of Greek life. As one of the most sought after Sorority Formal Venues in the Birmingham area, Woodrow Hall offers plenty of space, great acoustics for the band, several bars for the drinks of your choice and of course top notch service. We can host a formal for as little as $1000 in one of two different and unique banquet halls.

We offer free on-site parking, security, ID checks, cash and credit card bar and wonderful ambience for dancing and romance!

In addition, we have a VIP room, internet access, dance lights, LCD projector, Plasma Screen TV and food of your choice.

Call Woodrow Hall at 205-243-4243 for a chance to really make an impression for your sorority or fraternity!

Sep
13th

Birmingham Venue Offers Five Steps to Holding a Retirement Party

Posted in: Retirement Party | No Comments »

Given the number of baby boomers entering retirement age (10,000 per day!), it is no small wonder that Woodrow Hall is being asked to host retirement parties! With the economy being what it is, it also is no small wonder that people are flocking to Woodrow Hall for we offer a high value venue for a small amount of money!

A retirement party is a great way to honor a life spent working hard. It also is remarkably easy to hold a retirement party. There are only 5 steps to holding a retirement party. The steps are simple and the cost is low, especially if you choose a weeknight or Sunday!

Steps in planning a retirement party

Set a Budget
Remember that people who are friends and relatives to the retiree are more than willing to pitch in for a party. Ask them for a contribution of $15-20 and you will soon find yourself with enough for the event.

Pick a Theme
The theme can be as simple as the retiree’s favorite baseball or football team, a personal sport such as golf, or a hobby such as hunting. For women it could be a shopping experience. Also think of other themes such as a casino night, Hawaiian night or even a dance night. You can also pick a theme statement such as:

Golf – Teeing up for a Hole In One Retirement
Baseball – A Grand Slam Retirement
Fishing – Reeling in a Great Retirement!’

Woodworking – Crafting a Better Tomorrow
Sailing/Boating – Setting Sail for Peaceful Waters
Traveling – A Whole New World of Wonder Awaits!

Wine Tasting Party – A Vintage Career Ends in a Sweet Result

Choose a Venue
This is easy! Choose Woodrow Hall. We have just opened a new ballroom we call The Magnolia Room, that caters to this size event. With room for about 120 for a mingling crowd or 100 for a seated dinner event, it is very affordable. We specifically designed it as a low cost alternative. We had tables hand made that do not need linens; saving hundreds of dollars in linen rentals. It also has special accent lights that we offer at no charge, saving you decorating budget dollars! We also will provide a choice of centerpieces for each table at a very lost cost, basically enough to cover our labor and cleaning costs along with the cost of the candles, saving you the expense of renting or purchasing them. In addition, we do not require you to use our catering services. You can ask people to bring in potluck dishes!

Set a menu
The food can be as simple as a Pot Luck, or finger food bought from Sam’s Club or as elaborate as a sit down dinner. There is no right or wrong answer for food at a retirement party.

Ask participants to Make Speeches, Toasts and Roasts
This can be a great time for fun! You need to spend some time on these and give the guests a chance to make meaningful memories for all!

Woodrow Hall would love to host your next retirement party. We allow o outside food and have a facility that is perfect for this type and size of event. Call Woodrow Hall at 205-243-4243 for a tour and for a free estimate on the use of either of our ballrooms.

Sep
9th

Birmingham Venue: How to Plan a Sweet 16 Party

Posted in: Sweet 16 Party | No Comments »

The Sweet 16 party is a celebration of a major step in the growth of a young adult. Unlike a wedding it is not a difficult party to plan for but there are specific steps that must be followed. They include:

Set a Budget
This is probably the most important step as it will set the stage for many other decisions. Given the tight economic times, the budget may be rather modest. That forces you to ensure you are getting the most value for each and every dollar you spend. Woodrow Hall can help you with this aspect. Our two ballrooms offer two different price points for your party. We can host a party for as little as $350 for up to 100 people!

Set a Date
The date should be as close to the actual birthday as possible. All of the similar aged friends will expect the birthday to be very near to the date of the birthday, certainly with in a week or so. Being a little flexible allows you to find bargains on the venue.

Choose a Venue
This is actually a rather difficult step. It is virtually certain that there are no two venues that offer the exact same size, style, location, price, amenities, and service… and that is available on your chosen date! You can find a venue that is perfect but is not available or is too expensive or have some other barrier.
One of the most important issues is the ease of working with the management. I can almost guarantee that Woodrow Hall’s main ballroom or the second ballroom, The Magnolia Room, will be perfect in most of the categories above. But I can absolutely guarantee that you will not find a better management team!

Select a Guest List
Remember that many of individual costs for a party are directly related to the number of people you invite. The food, drink, favors, are usually based on a per-person cost. There are a few line items that are not. They include the venue rental, the entertainment and decorations.
If you can control the cost of the food, which is usually one of the most expensive of the line items, the rest will come into control. Choosing “finger foods” such as pizza, wings, chips, fresh fruit and vegetables, perhaps a potato bar or other hot food choice will keep the cost per person very affordable and lets face it… most teens expect these types of foods!

Purchase a Birthday Cake
This can be as simple as a sheet cake or a highly decorated cake. In fact, there is a growing trend to use a Cup-Cake-Tree. By using the local grocery store or even a Cosco or Sam’s Club, you can save a bundle! Don’t forget to have a dessert on hand for those who have food allergies or intolerances.

Plan for Decorations
Let me give you some advice on this one… Keep-It-Simple! Woodrow Hall and The Magnolia Room are already decorated! We have special lighting that you can program for a number of colors, centerpieces, great ambience and historic charm. You can go minimalistic at Woodrow Hall. You can also use slide shows and our Plasma screen TV as part of the decorations! A few candles, some crepe paper is all you need!

Sent Invitations
Consider having the birthday gal or guy pick these out. Again, simple is good. You can print your own or even create them with supplies from a craft store. But if funds and time permit, don’t forget that you can be really creative with invitations! One person we know used a blow up balloon with the date, time and place forcing the guest to inflate the balloon to be able to read it! We also have seen invitations being placed in a bottle like a “message in a bottle” approach!

Entertainment
A DJ is perfect for a Sweet 16 party. A DJ will play the music you want and act as the announcer for the toasts, announcements and games. Woodrow Hall can provide you with a DJ for a remarkably low price!

Enjoy Yourself!
Remember to enjoy the day. This is really a special time of life for a teen. It should be memorable and fun!

For a memorable and AFFORDABLE Sweet 16 party, choose Woodrow Hall. Call 205-243-4243 now to set up a visit in this remarkable restored century old building that houses a large banquet hall that can host seat 200 guests or our smaller ballroom that can seat 100 in Chiavari chairs at hand-made tables. Both have the same type of theme lighting and great dance floor and vintage historic atmosphere!

Aug
29th

Baby Shower Agenda, Ideas from a Birmingham Venue Manager

Posted in: Baby Shower | No Comments »

What is the best order for the activities at a baby shower? Well, there is no exact formula for the agenda, but the following list gives you an example of when to do each phase of the shower.

Welcome Time: This should last about 10 minutes and allow people to mingle. Think of providing a poster board of baby photos of the mom-to-be or a slide show for those who have the skills to scan in and produce a power point show.

Ice Breakers: There are literally hundreds of games and other ice breakers to allow your guests to get to know each other a bit. Search the internet for a few and give them a try!

Welcome: A formal announcement by the host will begin the formal time of the event. A short story about the couple or the mom-to-be and a sincere thank you for all those attending is a great way to get started.

Eating: There are no rules for food. It can be very informal finger food or a full meal. Let your imagination run wild!

Game Time: You can start the games as people settle down with their meal. Again, there are hundreds of game ideas for baby showers. Pick a few and make sure you have some great prizes to make it really fun for your guests!

Opening Gifts: Gift opening time is a fun time for all. It allows other moms to think back to their first birth and of course the mom-to-be is thinking about how much she appreciates all that the guests are contributing to her and her newborn. Remember that the mom-to-be should prepare a small gift for the host to thank her for the shower. There are no real rules for what this should be. It could be a spa day, or a gift certificate to a nail salon or a decorative piece of glassware.

Good byes: Don’t make the mistake of having a shower last all day. The older women will wear out and need to leave after a few hours. Four hours seems to be about the right time from our experience.

Woodrow Hall has a perfect space for a baby shower. We have just finished restoring a second, century old banquet hall that we call The Magnolia Room. We can make it available for just a few hundred dollars on week nights and Sundays.

It does not need linen table cloths as we have furnished it with hand made antique wooden tables. In addition, we have gold Chiavari chairs that are just perfect for a festive event such as a baby shower. We even provide centerpieces for your use and chaffing dishes to keep your food warm!

Call Woodrow Hall (205-243-4243 for a tour and a free quote!

Aug
25th

Corporate Event Budgeting Tips From a Birmingham Event Venue

Posted in: Corporate Event | No Comments »

Woodrow Hall loves to host corporate events at our restored, historic venue! But we know that corporate events can be very expensive. Most corporate events are held to a very high standard and have expenses that are different than other run-of-the-mill parties. The following list gives you a guide on what to consider before setting an exact budget. Obviously some of the items such as AV equipment, brochures, sales material, etc. you may already have on hand. Other line items may be included in the price of a venue or may be additional fees tagged onto your venue rental. Remember to ask the venues that you are considering about each and every item you will need to avoid surprises

Event Venue Rental Fee
Additional Labor
Furniture Rental
Tables
Chairs
Pipe and Drape
Props
Staging
Food
Beverage
Entertainment
Set Up
Clean Up
Promotion
Transportation
Personnel: Event Manger, Host/Hostess, Registration, Bar Tender, Security
Rentals: Linen, China, Glasses, AV, Lecterns, Microphones, Screens, Accent Lighting such as Up Lights
Print Material: Invitations, Brochures, Posters, Signs, Graphic Designer, Registration Packets, Media Kits, Flyers, Tickets, Name Tags, Place Cards, Awards, Engraving, Certificates, Thank You Cards, Frames
Postage
Parking
Event Photographer/videographer
Coat Check
Gratuities
Flip Charts, Markers, Computer Interfaces

Woodrow Hall understands your budget concerns and has many of the items you need for an event at prices much lower than the rental centers. It also simplifies your planning not to have to coordinate delivery and pick up of some of these items. Contact Woodrow Hall (205-243-4243) for your next corporate event… you will not be disappointed!

Aug
24th

Birmingham Venue Offers Six Steps to Holding a Baby Shower

Posted in: Birmingham Album Release Party | No Comments »

How many people do you know who are having a baby!. It seems that everywhere you look, bellies are bulging! Given the number of expected babies, it is no small wonder that Woodrow Hall might be asked to host baby showers! With the economy being what it is, it also is no small wonder that people are flocking to Woodrow Hall for we offer a high value venue for a small amount of money!

Women LOVE baby showers; especially mothers who have gone through this before. It is a time to share experiences and help a new mom to be manage all of the massive changes this little bundle of joy will force into their lives real soon! The steps are simple and the cost is low, especially if you choose a weekday, weeknight or Sunday!

Steps for Planning a Baby Shower

Set a Budget
Remember that people who are friends and relatives to the retiree are more than willing to pitch in for a party. Ask them for a contribution food, decorations or other things to keep the total cost low.

Pick a Theme or Set of Games and Prizes
Remember that most of the attention will be on the rapidly growing tummy, so the theme may revolve around a color or the sex of the baby to be etc. Games are a big part of a baby shower. There are literally hundreds of games you can choose from… check out the internet for free ideas!

Choose a Venue
Small showers can of course, be held in a home, but larger showers are becoming VERY common and that means you need a venue. When choosing a venue, the biggest factor is the cost. But we have a solution! Choose Woodrow Hall. We have just opened a new ballroom we call The Magnolia Room, which caters to this size event. With room for about 120 for a mingling crowd or 100 for a seated event, it is very affordable. We specifically designed it as a low cost solution for small to medium size parties and showers! We had tables hand-made that do not need linens; saving hundreds of dollars in linen rentals. It also has special accent lights that we offer at no charge, saving you decorating budget dollars! We also will provide a choice of centerpieces for each table at a very lost cost, basically enough to cover our labor and cleaning costs along with the cost of the disposables, saving you the expense of renting or purchasing them. In addition, we do not require you to use our catering services. You can ask people to bring in potluck dishes!

Set a Date
Custom dictates a baby shower about 4=8 weeks before the expected birth. Also, the date in part depends upon when you start to plan and the availability of your venue.

Pick a Menu
Choose foods that are easy to prepare, can be stored and eaten at room temperature and which are healthy! Remember that alcohol is a no-no for the mom-to-be but others can certainly imbibe! If your budget allows, you can have a caterer prepare the food, but many baby showers are handled by the attendees signing up for a specific selection of food.

Open the Gifts!
This is the highlight for any baby shower. Lets face it, babies require a lot of stuff! And most moms-to-be only know the basics. There are literally hundreds of things that can be given to the mom-to-be that she does not even know she needs. Some can be downright interesting to open such as a breast pump or a new item called the Hooter Hider! Having the registry listed on the invitations is not necessarily a great way to announce the shower though and it may be better to use word of mouth to let the word out to avoid duplicate gifts.

Woodrow Hall would love to host your baby shower. Call Woodrow Hall at 205-243-4243 for a tour and for a free estimate on the use of either of our ballrooms.

Aug
21st

Birmingham Event Venue Offers a Budgeting Tool for a Baby Shower

Posted in: Baby Shower | No Comments »

Hosting a baby shower may seem like an intimidating in a lot of ways, but the cost should not be a major concern. The costs can be sorted into just a few buckets.

They include:
Venue Rental
This will be a large portion of your total retirement party cost. You can significantly reduce the cost of a venue rental if you hold the party on an “off night” such as a Sunday, or Monday through Thursday. Venues charge much more for Friday and Saturday nights. We have VERY low rates for weekdays…in fact they are too low to publish so… call us!

Food
Since Woodrow Hall does not “force” people to buy “our” food, you can save a huge amount of money by having your own caterer or even asking attendees to bring in a “hot dish”. We can provide chafers and coffee and tea making machines as a part of the rental fee. This will reduce the cost of rentals as well as food costs making them virtually zero for the budget line! Woodrow Hall can provide food for a very low cost if you do choose to have us arrange for the food. Ask our Director for her advice!

Decorations
Everyone wants at least a modicum of decorations. But, with a beautifully appointed venue, the need for decorations decreases significantly! The Magnolia Room has natural beauty with beautiful window treatments, colorful (you can set the color) up-lights to accent the space and large wooden beams accenting high ceilings. We also have a selection of centerpieces at a modest charge to save you even more money. You will not need to rent linens for The Magnolia Room at Woodrow Hall as we have furnished it with hand made wooden antique tables that do not need linens.

Entertainment
The games you choose are the entertainment. While you will need some simple prizes, there are hundreds of games you can find on the internet at no charge.

Invitations
The only other item you may choose to budget for are invitations, but you can purchase a generic invitation for just pennies, or since you can use phone, email and other media, this can actually be free!

So, there you have it. Basically 5 costs to budget for. And remember that if you have each guest help supply one or more items, bring in your own food and use our decorations, you can have a really memorable baby shower for a very low price!

Call Woodrow Hall at 205-243-4243 for a tour and for a free estimate.

Aug
14th

Birmingham Historic Venue Offers Simple Steps for Planning a Fundraising Event

Posted in: Fund Raising Event | No Comments »

How much time does it take to plan a fund-raising event? Depending on the size and complexity, it can actually be rather quick! We recommend several months at least, but much of this also depends on how experienced your group is with fund-raising

This is especially true if you choose a weekday or a Sunday. Friday and Saturday nights need a much longer planning time as the venues (including Woodrow Hall) start to become booked a year or more in advance by brides and reunions.

Woodrow Hall has just opened up a medium size ballroom that has plenty of availability on weekdays and we see that it is starting to be an “on-the-spur-of-the-moment” so to speak, venue. In fact, we could probably host a fund raising event the same week you call if it is a weekday or weeknight or even a Sunday!

But, even though the lead-time can be short, there are still a number of items you need to plan for. They include:

Finding a venue and finalizing a contract
Choosing a menu and caterer
Buying and sending invitations
Setting up the agenda
Choosing and obtaining decorations: We can help here also!
Setting up for the party: Woodrow Hall can do all of the set up if you wish us to!

So, you see, the longest lead time you need to plan for is the time it takes to find a venue. Since the next most important issue is the actual social calendar for the guests, you can actually start to plan in as short a lead time as 8 weeks prior.

If you want to hold a fund-raising event and do not have a lot of time, call Woodrow Hall at 205-243-4243. We can put together a party in virtually no time!

Aug
12th

Timeline for a Baby Shower: Advice From A Birmingham Venue Manager

Posted in: Baby Shower | No Comments »

Most baby showers are held about 4-6 weeks before the expected delivery or a few weeks after the birth. No matter whether it is held before or after the birth, we suggest for your peace of mind to start about 4-6 weeks prior to the date you set.

But remember, the staff at Woodrow Hall can help set up one in a real hurry if you get in a pinch!

The following is a suggested time line for planning a baby shower:

4-6 weeks before the shower
Select a date, time and place
Select a theme or color scheme
Create the guest list
Mail the invitations: include directions
Look for sales and start to purchase decorations, tableware, streamers, other decorations, party favors, etc

3-4 weeks prior to the shower
Create a list of RSVPs and call people who have not responded
Plan the games and arrange for the gifts
Determine the menu and finalize food arrangements or shopping list
Order the cake
Order balloons and other decorations
Find and collect a few fun icebreakers to make sure guests who do not know each other are able to mingle

2 weeks prior to the shower
Finalize guest list
Finalize the decorations
Finalize the games and prizes (make sure you have plenty of pencils!)
Arrange to borrow or purchase large serving dishes, beverage dispensers etc if the venue or caterer is not providing them.

1 week prior to the shower
Double check your list and correct any omissions
Remind all volunteers of their agreed to duties (don’t forget to assign a greeter, photographer, someone to record the gifts and giver, someone to help pick up the wrapping paper after gifts are open, cake cutters, etc)
Buy batteries for the camera or ensure they are charged
Make sure you have enough memory on your camera cards
Verify number of guests with venue and finalize table set-up plan
Wrap favors and prizes
Create name tags

The day before and day of the shower
Prepare the food and cake if you are not purchasing them
Decorate and set up the room(s)
Pick up any balloons
Purchase ice (if not supplied by the venue)

Enjoy!

Woodrow Hall has a room that is perfect for a baby shower. It holds about 100 people and has hand made tables, Chiavari chairs and a century’s worth of charm. With wonderful windows and soft lighting, it is perfect!. And it is VERY inexpensive! Call 205-243-4243 for an appointment.